Bulk Action Select

Why Importing Beats Starting From Scratch

Most of the work is already done. Your data lives in rows and columns that map neatly to Binly's items, locations, bins, photos, and tags. Importing preserves the effort you have invested, speeds up onboarding, and ensures your inventory is accurate from the start.

What You Can Import

Core item details: item name, description, quantity, value, brand, model, serial number

Organization info: bin name, location name, custom tags, categories

Dates and tracking: purchase date, warranty expiration, reminders

Attachments by link: public image URLs, PDF manuals, receipts stored online

Download The Import Templates

Binly's templates give you the correct column names and examples so you do not have to guess. Download the templates, skim the field notes in row one, and paste your data in. When in doubt, keep the columns you need and delete the rest for a cleaner file.

Map Your Existing Data To Binly Fields

• Match names first: Make sure Item Name, Location Name, and Bin Name match the template exactly.
• Fill key identifiers: Brand, Model, Serial Number help with insurance and repairs later.
• Add tags for search: Think like a future you. Add tags and keywords you will actually search for.

Add Photos And Files Using Public Links

You can import photos and documents by placing public URLs in the template's image or attachment columns. When the import runs, Binly fetches those assets and attaches them to the right items.

• Public Images: Use links to JPG files stored on a service that allows public viewing
• Documents: Link to PDFs for manuals, receipts, or appraisals

Checklist for public image links:

• The link opens without a login
• The file type is supported
• The URL is stable and not time-limited

Clean Your Data Before You Import

• Remove duplicates by sorting and deleting repeats
• Normalize names for locations and bins
• Trim extra spaces that can create near-duplicates
• Standardize date formats and numeric values

Run The Import

• Download the latest template
• Paste in your cleaned data
• Add public links for images and PDFs
• Upload the file to the Binly importer
• Review the preview, fix any flagged fields, and confirm

What to expect: The import runs in the background. Depending on the number of items, it may take a few minutes to complete.

Validate And Tidy After Import

• Spot-check search using brand names and tags
• Open a bin and review contents and thumbnails
• Use bulk edit to fix patterns across many items
• Print labels so you can scan to view contents instantly

Common Roadblocks And Fast Fixes

• Images not showing: Ensure links are public and do not require a login.
• Weird characters: Re-save your CSV in UTF-8.
• Unexpected new locations: Merge misspellings via bulk edit.
• Failed rows: If you see errors you can fix the CSV import and try again or remove the problematic rows and add them manually.

When To Export From Your Old System

Export right after any final edits in your current tool. If you create multiple exports, label them clearly with a timestamp and version so you always know which file is final.

How Binly Can Help

Binly turns a one-time import into a long-term organizing system. After you upload your data, you can print QR labels for bins and locations, use AI-assisted tagging to speed up categorizing, run bulk edits to clean patterns, and keep receipts and manuals attached to the items they belong to. Ready to make your stuff easy to find and even easier to manage? Sign up for a free Binly account today and import your inventory in minutes.